Executive Assistant – jobs in Malta

Job Description

Our client is looking to appoint an Executive Assistant to efficiently support the Director, within the Property Management and Property Development projects. 

The chosen candidate will:

• Manage all business administration for the estate, including the organization of documentation; prepare for meetings and take minutes; conduct research, reports, proposals, agreements, and presentations.
• Maintain all upkeep and follow-ups of contracts, basic bookkeeping, filing, and retrieving corporate records, and documents.
• Be involved in all aspects of the business, as and when required.
• Prepare, process, and sort sensitive information, whilst ensuring that confidentiality is maintained. 
• Handle all emails, phone calls, calendar appointments, and schedules, and make travel arrangements.
• Support the Director to prepare for conferences, and assist with event planning.
• Maintain and update filing, inventory, mailing, and database systems.
• Take a lead role in general administrative activities, and perform office duties that include ordering and managing supplies, and maintaining a records database.
• Assist in conducting Financial reports and budgets.
• Supporting the Operations Team when needed by managing ad-hoc requests.  
• Conduct work meticulously, and maintain the highest level of professionalism and confidentiality.

Skill-sets and Requirements

• A strong background of Personal or Executive Assistance experience
• Must be able to prioritize and work independently
• Must have excellent organizational and time management skills
• Must carry a problem-solving attitude, be able to multitask, and have attention to detail
• Must hold a high degree of confidentiality and discretion

Education & Experience

• Proficiency in Microsoft Office, Excel, and Powerpoint
• Excellent verbal and written communication skills in both Maltese and English

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