Transguard Group was established in 2001 and has grown to become a leader in Cash Services, Security Services, Manpower Services, and Facilities Management. As the UAE’s most trusted outsourcing and business support provider, Transguard boasts a diverse workforce of over 61,000 employees.
Team Assistant Job Description
Transguard Workforce Solutions seeking a highly organized and professional Team Assistant to provide secretarial and administrative support to Directors and team members within the Executive and Business Unit teams. This role will be based in our client’s Abu Dhabi office.
Responsibilities:
- Manage calendars, schedule meetings, and handle necessary preparations.
- Review and respond to emails on behalf of Directors when appropriate.
- Arrange travel and manage necessary approvals.
- Act as the point of contact for internal and external communications.
- Manage expense claims and maintain timesheets for Directors and their teams.
- Organize meetings, prepare materials, take minutes, and follow up on action items.
- Expedite delegated tasks from the Director and assist in planning commitments.
- Conduct research and manage ad hoc projects.
- Prepare high-quality presentations and reports for diverse audiences.
- Compile reports and coordinate timely submissions.
- Maintain filing systems and manage controlled documents.
- Ensure processes align with company policies.
- Communicate with senior client representatives on behalf of Directors.
- Collaborate with other Personal Assistants and support the broader Admin Team.
- Organize periodic events and provide support to Senior Management as required.
Qualifications and Requirements:
- Minimum of 3 years of secretarial experience supporting a leadership team.
- Proficient in Microsoft Word, Excel, and PowerPoint (advanced level preferred).
- Excellent organizational skills with a professional demeanor.
- Strong interpersonal skills with confidence in communicating at all levels.
- Team player with a flexible attitude and positive working relationships.
- High integrity with the ability to maintain confidentiality.
- Detail-oriented, assertive, and deadline-driven.
- Proactive, able to prioritize tasks and work under pressure with minimal supervision.
- Strong organizational awareness.
Salary & Benefits
Salary: Est 5,000 – 5,500 Aed/mo
If you are a dedicated looking to advance your career, we encourage you to apply and join the team at Transguard Group. For more information about this job, contact us.
