Administrative Assistant – Administrative jobs in Malta

Job Description

Konnekt forms part of a consortium handling temporary employment for an EU Agency in Poland. The consortium is formed by EMCS, HRK, & Konnekt. By applying for this role, you consent to share your information with the consortium partners.

We are looking for Administrative Assistants to form part of the interim staff of the European Border and Coast Guard Agency (Frontex) at its headquarters in Warsaw, Poland.

Duties and responsibilities: 

• Ensuring day-to-day management of the agenda and calendar of the Director of Capacity Building Division (DCBD);
• Organizing appointments, meetings, missions, high-level visits, events, and conferences;
• Liaising with CBD business entities and ensuring timely processing and submission of information;
• Ensuring the seamless flow of documents and tasking across Division;
• Compiling documentation dedicated to specific topics/meetings;
• Providing administrative support to the heads of entities, in relation to planning and organizing;
• Maintaining relevant files up-to-date and ensuring proper archiving;
• Responding to queries and requests whilst exercising tact, discretion, and confidentiality. 

Skill-sets and Requirements

• Work experience in a similar position
• Good knowledge of Microsoft Office and Google suite tools
• Personal skills and competencies required: Active listening; Ability to work under pressure; Attention to detail; Excellent time-management
• Multi-tasking: the ability to handle multiple requests simultaneously
• Excellent command of English (written and spoken)
• Demonstrated ability to work individually and in the team.

Education & Experience

• Previous studies and/or working experience in one of the following fields: travel agencies, banks, hospitality services, customer support, secretariat services, or accountancy.

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